Privacy Policy
Peninsula Dance Festival
Last updated: October 2026
1. Our Commitment to Privacy
Peninsula Dance Festival is committed to protecting the privacy and personal information of everyone involved in our events, including dancers, parents, guardians, teachers, dance schools, volunteers and supporters.
We recognise the importance of handling personal information responsibly, particularly when working with children and young people.
This Privacy Policy explains how we collect, use, store and protect personal information in connection with our website, festival registrations, events and communications.
We are guided by the Privacy Act 1988 (Cth) and the Australian Privacy Principles where applicable.
2. Information We Collect
To organise and deliver our festival, we may collect the following information:
Personal details: Names, email addresses, phone numbers and contact information.
Dancer information: Names, ages, dates of birth, dance schools, performance categories and competition entries.
Parent and guardian information: Contact details and permissions for participants under 18 years of age.
Registration information: Entry forms, performance details and payment records.
Health and accessibility information: Relevant medical, accessibility or support requirements voluntarily provided to help us safely accommodate participants.
Photography and video: Images and recordings captured during festival activities.
Website information: Basic information collected through website analytics, cookies and online forms.
We only seek information reasonably necessary to organise, administer and promote Peninsula Dance Festival.
3. How We Use Your Information
Personal information may be used to:
Process festival registrations and competition entries.
Communicate important festival information, schedules and updates.
Organise performance categories, adjudication and awards.
Prepare festival programs, participant lists and competition results.
Manage payments and administrative requirements.
Support the safety and wellbeing of participants.
Respond to enquiries and provide assistance.
Share festival news and promotional information where appropriate.
Improve our website, services and future events.
We will not sell personal information to third parties.
4. Children's Privacy
Peninsula Dance Festival is committed to respecting and protecting the privacy of children and young people.
Where appropriate, personal information relating to participants under 18 years of age will be collected through their parent, guardian or authorised dance school representative.
We encourage parents and guardians to review information provided during registration and ensure that appropriate permissions have been obtained.
We take particular care when handling children's personal details, images and other identifying information.
5. Photography, Video and Media
Photography and video recording may take place during Peninsula Dance Festival events.
Images and recordings may be used for festival-related purposes, including:
Festival websites and social media.
Promotional materials and advertising.
Festival highlights and event recaps.
Celebrating participant achievements.
Where required, appropriate consent will be sought from participants or their parents or guardians.
We respect requests relating to the privacy and safety of children and encourage parents and guardians to contact festival organisers regarding any photography or media concerns.
Requests to remove identifiable images from festival-controlled digital platforms will be considered promptly, subject to practical and legal limitations.
6. Sharing Personal Information
We may share relevant information with trusted individuals or service providers where reasonably necessary to deliver the festival, including:
Festival organisers, volunteers and authorised committee members.
Adjudicators and event officials.
Registration, ticketing and payment providers.
Website hosting and technology providers.
Event venues and relevant service providers where necessary for safety or event delivery.
Only information necessary for the relevant purpose will be shared.
We may also disclose information where required or authorised by law.
Some technology providers may store or process information outside Australia. Where applicable, we will take reasonable steps to understand and manage the privacy implications of these arrangements.
7. Storage and Security
We take reasonable steps to protect personal information from misuse, loss, unauthorised access, modification or disclosure.
Information may be stored securely through electronic registration systems, email platforms and other administrative tools used to manage the festival.
Access to personal information is limited to authorised individuals who require it for festival-related purposes.
We retain personal information only for as long as reasonably necessary for administrative, operational or legal purposes, after which it will be securely deleted or de-identified where appropriate.
8. Website Cookies and External Links
Our website may use cookies and analytics tools to understand website usage and improve visitors' experiences.
Our website may also contain links to external websites, including registration platforms, ticketing services and social media pages.
Peninsula Dance Festival is not responsible for the privacy practices of external websites. We encourage visitors to review the privacy policies of those services.
9. Email Communications
We may use contact details provided through registrations or enquiries to send important festival-related information.
Where we send optional promotional emails or newsletters, recipients will be able to unsubscribe or request removal from the mailing list.
Essential communications relating to an existing festival registration may still be sent where necessary.
10. Accessing or Correcting Your Information
You may request access to personal information we hold about you or your child, or ask us to correct information that is inaccurate or outdated.
Requests can be made by contacting Peninsula Dance Festival using the details below.
We will respond within a reasonable timeframe and may need to verify your identity or authority before providing access to personal information.
11. Privacy Concerns and Complaints
If you have concerns about how your personal information has been collected, used or handled, please contact us.
We will review privacy concerns respectfully and aim to resolve them promptly.
Where applicable, individuals may also have the right to lodge a complaint with the Office of the Australian Information Commissioner (OAIC).
Further information is available at www.oaic.gov.au.
12. Changes to This Policy
Peninsula Dance Festival may update this Privacy Policy from time to time to reflect changes to our operations, technology or legal requirements.
The most recent version will be published on our website.
13. Contact Us
For privacy enquiries, requests or concerns, please contact:
Peninsula Dance Festival
Email: peninsuladancefestival@gmail.com
Location: Mornington Peninsula, Victoria, Australia